| SAN ANTONIO WOMEN’S TENNIS ASSOCIATION BY-LAWS (Revised/approved 1-12-09) |
| ARTICLE 1 – PURPOSE San Antonio Women’s Tennis Association (S.A.W.T.A.) is an organization of San Antonio women whose goals are to promote competition among women throughout the San Antonio United States Tennis Association (USTA) area, to encourage the growth of women’s tennis at the local level, and to participate in the USTA League program. ARTICLE 2 – ELIGIBILITY Any woman who meets the USTA requirements is eligible to play on a team. Any club and facility may form one or more teams at any of the levels in compliance with the current Standing Rules. ARTICLE 3 – ADMINISTRATION An Executive Board will consist of officers who shall be elected at the Annual Meeting. A position may not be held for more than two consecutive years. Said Board shall authorize expenditures, conduct all administrative and any league business not specifically delegated elsewhere in these By-Laws. The Board will recommend league start, end and rain dates. S.A.W.T.A. must have the approval of the Board before it can be committed to work with any other tennis function. The Executive Board shall consist of the following: 3.01 The President shall a. supervise and conduct all the business affairs of the organization. b. preside over Executive Board, Captain & General Meetings. c. appoint committees and chairmen for specific tasks in areas not assigned to others in these By-Laws. d. be the liaison with the appointed USTA Coordinator. e. approve any cash disbursements from San Antonio Tennis Association (SATA). 3.02 The Vice-President shall: a. preside over above-mentioned meetings in absence of the President. b. perform other duties as requested by the President. 3.03 The Secretary shall: a. take minutes at all Executive Board, Captain & General meetings. b. keep a file of past minutes and be ready to present minutes upon request. c. attend to correspondence as requested by the Board. 3.04 The Treasurer shall: a. collect all incoming monies for events. b. request any cash disbursements from SATA. c. request a monthly cash disbursement journal from SATA. d. provide a current statement of receipts, disbursements and cash balances at all meetings. e. request reimbursements pertaining to league events and expenditures in relation to the League. f. present a proposed budget for the upcoming year. 3.05 The Parliamentarian shall: a. consult and advise the President and other officers on matters of parliamentary procedure. b. be responsible for rule updates; staying in accordance with SAWTA, USTA Texas Section, and USTA Regulations. c. provide a prior internet or written notice for any proposed rule changes. d. chair the grievance committee. If the Board believes there is a conflict of interest, the President shall appoint, with the approval of the Board, a chair for said grievance committee. 3.06 The Scheduler (one for each level) shall. a. schedule the league matches for her level. b. verify all team matches are recorded as “completed” at the end of the league. c. present level awards. d. perform other duties as assigned by the President. 3.07 The Special Events Chair shall: a. coordinate Playday/General Meetings with the approval of the Board. b. assist in fee collection for above mentioned meetings. c. assist in obtaining awards and prizes. d. schedule guest speakers and entertainment, with the approval of the Board. e. coordinate with facility draws and court time for Playday. ARTICLE 4 – PROCEDURES 4.01 Grievance Committee (Captains’ Council) a. The Grievance Committee will consist of a quorum of captains or acting captains from each team participating in the league at all levels. Each team may have only one representative at a meeting unless the Chairman invites others. Only the non-grieving levels will vote. b. In accordance with USTA League Regulations 2.00 and current USTA League Tennis Grievance and Grievance Appeals Guidelines, the Committee will hear and decide on any written grievance players or teams violating USTA or SAWTA regulations or standards of conduct and good sportsmanship. I. Rating protests are heard by the USTA Texas Section NTRP Rating Appeals Committee. c. An official secretary will be appointed by the Chairman at each grievance meeting to take minutes. The Chairman will report written findings to the Board. 4.02 Meetings a. There shall be an Annual meeting held at the end of the USTA Spring League. Other general Membership meetings may be called by the Executive Board. b. There shall be a Captains' Meeting held prior to the start of the Fall and Spring seasons. c. Meetings of a Captains' Council may be called by the written request of four captains and be chaired by the Parliamentarian. 4.03 Nominating Committee a. The Nominating Committee will be comprised of two members from each level and will be elected by the Executive Board. b. Members of the Nominating Committee may also be nominated to office. c. No more than two members of the same club or facility may be nominated at the same time. d. The Committee will select a slate of officers and present them at the Annual Meeting. 4.04 Amendments a. Amendments may be made to these By-Laws by a two-thirds vote of those in attendance at any General Meeting provided that a written 30-day notice of such proposed amendments has been given. b. Standing Rules amendments and revisions must be approved by the captains. 4.05 Vacancies shall be filled as follows: a. Office of the President shall be filled according to “Robert’s Rulesof Order Revised". b. All other vacancies shall be filled by a two-thirds vote of the Board. ARTICLE 5 – DUES 5.01 Dues will be set by the Board based on the length of the League and number of participants. ARTICLE 6 – GENERAL PROVISIONS 6.01 “Roberts Rules of Order Revised” shall be the authority in all questions of parliamentary law not covered by these By-laws. |
San Antonio Women's
Tennis Association
Tennis Association
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