| SAN ANTONIO WOMEN’S TENNIS ASSOCIATION BY-LAWS (Revised/approved 6-2-10) |
| ARTICLE 1 – PURPOSE San Antonio Women’s Tennis Association (SAWTA) is an organization of San Antonio women whose goals are to promote competition among women throughout the greater San Antonio area, and to participate in and administer the local Monday/Friday United States Tennis Association (USTA) Ladies' League and falls under the umbrella of San Antonio Tennis Association (SATA). ARTICLE 2 – ELIGIBILITY Any woman who is registered to play on a SAWTA league team is eligible to play in the league. ARTICLE 3 – ADMINISTRATION a. An Executive Board shall consist of four officers who shall be elected for a one-year term at the Annual Meeting. A position may not be held for more than two consecutive terms. Said Board shall authorize expenditures and conduct all administrative league business. The Board will recommend all league start, end, and rain dates to the Captains’ Council. b. The Board shall assume office on the second Monday following City playoffs. The Executive Board shall consist of the following officers: 3.01 The President shall a. supervise and conduct all the business affairs of the organization; b. preside over Executive Board, Captains Council and general membership meetings; c. appoint committees with Board approval, designate a Special Events coordinator and a Webmaster; d. approve all cash disbursements of league monies from SATA as required by USTA Texas Section and in accordance with the Board approved budget; e. be the liaison with the appointed USTA coordinator. 3.02 The Vice President shall: a. preside over above-mentioned meetings in absence of the President; b. assist the USTA Area Coordinator in scheduling the leagues; c. organize the distribution of balls to teams; d. represent SAWTA on the SATA Board of Directors; e. work with the Special Events coordinator on the league play days and annual meeting; f. assume the office of President in the event of a vacancy; g. perform other duties as requested by the President; 3.03 The Secretary/Treasurer shall: a. take minutes at all Executive Board, Captains Council, and general membership meetings; b. keep a file of past minutes and have available upon request; c. attend to correspondence as requested by the Board; d. coordinate with the Webmaster on all league information to be posted on the website, including the budget and minutes of league proceedings; e. collect all incoming monies for events; f. request cash disbursements from SATA as required by USTA Texas Section and approved SATA procedure; g. reconcile the monthly cash disbursement journal from SATA; h. prepare a proposed annual budget for Board approval; i. prepare financial statements and report at league meetings. 3.04 The Parliamentarian shall: a. consult and advise the President and other officers on matters of parliamentary procedure; b. be responsible for rule updates, staying in accordance with SAWTA, USTA Texas Section, and USTA Regulations; c. provide notice on the league website for proposed By-Laws changes; d. communicate with all captains regarding meetings, team number requests, captains’ lists and general league information that needs to be distributed; e. serve as the Captains Council representative to the Executive Board. ARTICLE 4 – PROCEDURES 4.01 Captains’ Council a. shall consist of league team captains or their designated representative; b. shall decide the details of play for each season, including, but not limited to, number of rounds, start date, end date, flights and any byes; c. may be permitted to divide into sub-councils representing each level of play in order to address issues specific to that level. A scribe for each level will provide a written report to the Parliamentarian of all decisions made pertaining to that level. d. shall approve amendments and revisions to the Standing Rules. 4.02 Meetings a. There shall be an Annual meeting held at the end of the USTA Spring League. Other general membership meetings may be called by the Executive Board. b. There shall be a Captains' Council meeting held prior to the start of the Fall and Spring league seasons. c. Additional meetings may be called by the written request of four captains and posted on the web. 4.03 Grievance Committee The Executive Board shall appoint the required number of league representatives for two-year terms to the San Antonio Leagues Grievance Committee which will adjudicate league grievances in accordance with USTA Regulations. The league shall abide by the decisions of this committee. 4.04 Nominating Committee a. The Nominating Committee shall be comprised of two members from each level and shall be elected by the Executive Board. b. The committee members shall elect the chairman of this committee. c. No more than one member of the same club or facility may be nominated at the same time. d. The Committee shall select a slate of officers and present it at the Annual Meeting. 4.05 Amendments a. Amendments may be made to these By-Laws by a two-thirds vote of those in attendance at any General Meeting provided that a written 30-day notice/web posting of such proposed amendments has been given. 4.06 Vacancies shall be filled as follows: a. Office of the President shall be filled by the Vice President who will complete the original term of the vacating President. b. All other vacancies shall be filled by a two-thirds vote of the Board. c. When a vacancy is filled by a Board decision, the Nominating Committee shall add said position to the slate of officers to be voted upon by the General Membership at the succeeding Annual meeting. ARTICLE 5 League Fees 5.01 Fees shall be recommended by the Board based on the number of participants, the proposed budget and the pre-determined USTA Texas Section and SATA league fees. ARTICLE 6 – GENERAL PROVISIONS 6.01 Roberts Rules of Order Revised shall be the authority in all questions of parliamentary law not covered by these By-Laws. |
San Antonio Women's
Tennis Association
Tennis Association
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